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Microsoft Project Online training: Project management in collaborative mode with Microsoft Project Online and Office 365
About Microsoft Project Online training
Microsoft Project Online adds a collaborative dimension to your projects. Through its web interface, using Office 365, Sharepoint, Microsoft Teams, Microsoft Project Desktop, it collects and distributes information on the status of the project between team members, up to the project portfolio level.
In this MS Project Online training, we learn how to implement projects online from the Microsoft Project Desktop application.
As a project manager, you will have an overview of the work of different stakeholders (stakeholders) in all projects. Each participant will have an individual view of their own project activities. This way, he will update his own activities, update his timesheet and contribute to the overall project report. Every team member can use Microsoft Teams for faster progress updates.
We’ll detail the Project Web App (PWA) client and customize its display. After having assigned the roles of the collaborators (Project Manager, Planning Engineer, Project Engineer, Portfolio Manager, etc.), we will see the different ways of planning and controlling activities.
Finally, we will study the collaboration with the SharePoint site associated with each project.
At the end of this training, you will be able to use the Microsoft Project Online tool on a daily basis and then offer employees a simplified working method.
Objectives
Microsoft Project training is structured according to project phases, from initiation to planning, control, execution and completion, combining software concepts and the practical industry experience of our consultants .
We guarantee the quality of our training
Our training courses are prepared by expert, certified trainers, who are also consultants and engineers in project planning and control, with practical experience working in multiple industries.
Structure
- Configurer la plateforme Microsoft Project Online selon les besoins de l’entreprise (Flux de reporting, mise à jour mode-Timesheet, vues au niveau du portefeuille…)
- Créez des projets détaillés dans l’application Microsoft Project, ajoutez des relations de conditionnement logiques en fonction des contraintes techniques et légales du projet
- Utilisez des filtres de tableau, des modes d’affichage qui créeront la vue pour le reporting et l’impression
- Mettre à jour l’avancement du projet (à l’aide des feuilles de temps / analyse du chemin critique
- Vérifier les rapports d’avancement des projets – Analyse de la courbe en S (temps, périmètre, coût) au niveau du portefeuille de projets dans la plateforme Project Online
- Collaborez, partagez des documents, progressez sur la plateforme Project Online et sur le site Sharepoint dédié au projet
This MS Project Online training can be taught in class, virtual classroom (live online via the Teams app) and online.
Working method: Methodology based on practical experience of projects 20% theory and 80% practice
Virtual Classroom (live- online instructor)
Training structure
1st part (4h)
- What is a project?
- The triple constraint
- The project life cycle in the PMI (Project Management Institute) vision
- The role of Microsoft Project Online-Office 365 in project management
- Architecture of the online project system – Office 365
- Project/Sharepoint databases
- The notion of Check in / Checked out / Publish
- The flow of information
- Global business model
- Create a project in PWA
- Definition of the division of labor structure (WBS)
- Set activity list
- Estimated activity duration
- Create conditioning relationships between activity
- Critical path analysis – project duration
- Customize a Gantt chart view (layout) in PWA-Enterprise Global
- Publication of the project
- Opening the project in Microsoft Project Office
- Modification of the project (list of activities, conditioning relationships, critical path, etc.)
- Saving changes – check in (archiving)
- Publication of the project
2nd part (4h)
- Creation of the project team
- Adding Resources to Activities
- Adding resources based on roles in the project (Project Manager, Project Engineer, Project Planner, etc.)
- PWA settings when adding resources / estimating activity durations
- Save and publish project information
- Save-Publish-Check
- What are the costs of the project?
Best Practices in Using Business Expenses
- Save the project baseline that will be used for future comparisons
Assigning the reference plane to the current project
3rd part (4h)
- Identify the activities assigned to each named resource of the project (user resources)
- Distribution of tasks – information and updating of working hours (timesheet)
- Sending the timesheet for approval
- Approval of the timesheet by the project manager
- View progress collected from project timesheets
- Identifying the update interval (progress reflector)
- Presentation of the progress of the activities (duration, physical)
- Entering actual values for resources and costs
- Save-publish-archive
- Identifying the update interval (filters)
- Presentation of the progress of activities
- Save-publish-archive
- Access the project website
- Project lists
- Documents
- Risks
- Problems
- Actions…
- Link risks/documents to activities
4th part (4h)
- Display modes for performance monitoring
- Identify activities that have been delayed
- Filters
- Activity Cost Analysis
- Resource cost analysis
- Reporting on project cost changes (current vs. forecast)
- Power BI reports
- Information filtering
- Updating data
- Connecting Microsoft Teams to the project site
- Updating information via Microsoft Teams
- Duration: 4 days (4h/day)
- Format: live via Microsoft Teams
- Schedule: 9 a.m. – 1 p.m.
- Language: English / French
- Certificate of Completion
1000 £ (HT) / stagiaire
(Duration 2 days-3h/day)
- Intra-company training (minimum 3 trainees from the same company – decreasing price depending on the number of participants)
- Microsoft Project Online
– Presentation via the Microsoft Teams tool
– Real case study selected with participants
– Work directly in the Microsoft Project Online application
– Training manual
– Planning and reporting templates
– Project planning guide
– Engineers and planners
– Project managers
– General Managers
– Financial managers
– Contracts and Claims Manager
– Project risk managers
– Document controller
– PMO support engineer
– Cost engineers
– Engineering and construction
– Oil, Gas and Petrochemicals
– Infrastructure
– Nuclear
– Electricity and water utility installations
– Manufacturing and industrial
– Government
– Aerospace
– Defense
– Financial services
– Telecommunications
– Pharmaceutical products
– Environmental
– Shipbuilding
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Why Choose Microsoft Project Online Training: Collaborative Project Management with Microsoft Project Online and Office 365
This course equips project teams with the knowledge and tools needed to plan and manage projects effectively using Microsoft Project Online. It simplifies workflows, enhances collaboration, and offers seamless integration with Office 365 tools, including SharePoint, Microsoft Teams, and Project Desktop.
Microsoft Project Online provides:
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Real-time collaboration for project teams.
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Centralized project management via a web interface.
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Integration with project portfolio management tools.
Training Duration Options:
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Full Training: Face-to-face (2 days, 7 hours/day) or Virtual Classroom (4 days, 4 hours/day).
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Condensed Training: Virtual Classroom (2 hours, focused session).
Training Format: 70% practical, 30% theory.
Working Method: Hands-on experience with real-world project scenarios.
Training Structure
Full Training (4 Parts, 4 hours each):
Part 1: Introduction and Project Creation
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Fundamentals of project management and the Microsoft Project Online ecosystem.
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Initiating a project in PWA, including work breakdown structure (WBS), task relationships, and critical path analysis.
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Publishing and editing projects in Microsoft Project Desktop.
Part 2: Resources and Costs
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Team creation, assigning roles, and estimating work hours.
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Managing project costs and saving baseline plans.
Part 3: Progress Updates and Collaboration
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Updating progress through timesheets and Microsoft Project Desktop.
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Collaboration using SharePoint and Microsoft Teams.
Part 4: Reporting and Performance Monitoring
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Creating and analyzing performance reports in PWA and Power BI.
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Integrating Teams for real-time updates and collaboration.
Benefits
Key Takeaways for Participants:
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Comprehensive understanding of Microsoft Project Online and Office 365.
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Enhanced collaboration with centralized project data.
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Hands-on experience with timesheets, critical path analysis, and advanced reporting tools.
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Skills to configure Project Online to align with organizational needs.
Submit your review | |
Microsoft Project Online training: Collaborative project management with Microsoft Project Online and Office 365
Average rating: 1 reviews
Genain Anne-Laure- Change Management
May 16, 2024
Flexibility of the trainer who follows both the content of the training and at the same time takes the time to answer questions about our use cases. Excellent expertise and mastery of the tool. Invites you to share your screen, which encourages everyone to take control of the tool. Improving: dense rhythm, which goes quickly, in the same tone of voice. A bit of a machine side. Leave room for a little more informality?
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